2026 Policies
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Resin Rose BJD Expo is a pro-artist/anti recast event.
General Policy 1. Everyone must present a valid, government-issued photo ID to pick up your membership/vendor/volunteer pass. You cannot pick up another person’s ID unless it’s for a minor. 2. Minors must be accompanied by their legal guardian or have a temporary legal guardian form signed and given to registration upon badge pick up. Legal Guardian Form 3. Resin Rose BJD Expo Membership/Vendor/Volunteer badges must always be visible in convention spaces and during convention hours. You must have your badges visible for re-entry into convention spaces. 4. Resin Rose BJD Expo and the Hilton Garden Inn are not liable for any damage, stolen, injury or loss to any person or goods that may arise from rental or occupation of venue by the expo. 5. Respect the venue, the hotel and Resin Rose staff and other attendees by using common sense, manners and good taste. Limit nudity, profanity and gore except for in designated areas. Resin Rose BJD Expo is an all-ages event. 6. Resin Rose BJD Expo and Hilton Garden Inn reserve the right to remove transgressors who violate our policies off the premises. You will not be refunded if you are removed and may be banned from future events. 7. Vendor Hall Stroller & Cart policy: Due to the narrow walkways between each vendor section, we do not allow strollers or carts/wagons for carrying dolls. Strollers being used for small children or walking aid devices are OK. Walkers are also OK. All bags must be carried. Membership Policy 1. Membership dues are non-refundable. Membership fees are transferable until July 15th, 2026. Vendor Policy 1. Vendor fees are non-refundable. Tables are transferable until July 15th, 2026. 2. Personal tables are not allowed unless they are used for non-sales items (ex: cash register table). You are not allowed to use personal tables to sell merchandise unless authorized by Resin Rose BJD Expo. Using personal tables upon approval could require additional table fees. 3. Table sharing is allowed with one other vendor for single tables only with no additional fees. You cannot add tables to a table share. It is okay to sell items at your table as a representative or consignment service for attendees/vendors not in attendance. There is a limit of 2 chairs per table. Please do not abuse this policy. Shared tables must fill out a different vendor form for table sharing. Volunteer Policy 1. You must commit to at least 10 hours of volunteer service over the course of 3-days. Recast and Counterfeit 1. There will be no selling, trading or displaying of recast or bootleg items. (see below for further info on Recasts and counterfits and how we handle at the show occurences) Harassment Policy 1. Resin Rose BJD Expo is a harassment free convention for every person regardless of gender, gender identity/expression, sexual orientation, disability, physical appearance, body size, race or religion. Harassment will not be tolerated. Attendees/Vendors violating these rules may be sanctioned or expelled from the convention, without refund, at the discretion of the organizers or the Hilton Garden Inn. 2. Harassment includes offensive verbal comments related to gender, gender identity/expression, sexual orientation, disability, physical appearance, body size, race or religion. It also includes deliberate intimidation, stalking, following, disruption of the event, inappropriate physical contact and physical harm. 3. If someone asks you to no longer speak to them and to leave them alone, you must respect them and leave them alone. 4. In most cases, attendees violating the harassment policy will get a warning. If the harassment continues you may be asked to leave the premises and will not be refunded and face a possible ban from future Resin Rose BJD Expo events. 5. In extreme cases, violators may be asked to leave without a refund and be banned from future Resin Rose BJD Expo events. 6. The harassment policy applies to all Resin Rose BJD Expo convention areas. Resin Rose BJD Expo is not responsible for what happens outside of the convention space. 3d Printing 1. Any vendor selling 3D printed items (Resin, PLA, ABS, etc) may only sell items that they have personally created (sculpted/designed) AND/OR items that they have a commercial license or agreement from the creator to sell. 2. All resin 3D printed items must be properly cleaned and cured. Any items with uncured resin that results in damage or injury to any person(s) or the hotel property is the sole responsibility of the vendor selling the item. Resin Rose, and its staff is not responsible for any damage or injury caused by these items. 3. 3D Printed items being resold as secondhand items are not subject to the above policies except for the 'unsafe items' policy. ( See below for a further explanation of 3D printing licencing and safty policies) Photography Policy 1. There will be video and photos taken during the event. All photos and videos taken by Resin Rose BJD Expo may be used for Resin Rose BJD Expo related needs. By purchasing a membership or vendor table you agree to give your permission individually and as a parent/guardian of your child for you or your child to be photographed or videotaped with other participants of the event. 2. Attendees and vendors are allowed to take pictures but please be mindful of others and ask their permission before taking pictures of them or their property. Venue Policy 1. No smoking, E-cigarettes or vaping on the premises except in designate outdoor areas outlined by the hotel. 2. No Pets allowed in the convention spaces except for service animals. 3. Attendees are not allowed to bring outside food or drinks in vendor and classroom spaces. Vendors may bring in outside food or drinks but must keep them behind their vendor tables. Outside food and drinks are allowed in the Buena Vida boardroom. |
Panel Policy
1. You must remain with your panel for the entirety of the class. You must not leave your class unattended at any time. 2. If your class requires a fee, you must let us know in advance so we can have it posted on our website and program. 3. If your class requires a fee, you are responsible for collecting the fees. 4. If you are running a panel that requires judge(s), you must have the judge(s) selected prior to your panel. The judge(s) must attend your panel or be given at time to show up during your panel. 5. You are responsible for providing the materials for your class. If there is a supply list required by the class, please include the supply list in advance. 6. You must arrive to your panel on time and vacate the classroom by the end of your dedicated time slot. 7. You must clean up after your class. 8. Resin Rose BJD Expo will not be running pre-sign ups. Panels are first come, first serve unless personal pre-sign-up information is provided. We will put the link to your sign up info on our website. 9. If your class is limited in size, please let us know, so we can post the information on our website and program. Meet up Policy 1. The host will be at the meet at the beginning of the scheduled time slot and stay until the meet up concludes. 2. The host is responsible for the classroom/space and meet up. 3. The meet up cannot begin before the scheduled time slot and cannot go later than the scheduled time. 4. If you move any tables or chairs, please return them to the way you found them. 5. Host must be registered for Resin Rose BJD Expo for the day you are hosting. 6. Meet ups are allowed to leave the room to use the courtyard/pool area and photography room. Meetup Swap Policy 1. There will be no trading of recast or bootleg items. 2. There will be no monetary exchange. Trades Only! 3. Swaps must be themed (Ex: Dolls Only, Clothes & Shoes Only, Blind Boxes Trades, Doll Parts, etc.) 4. The amount of items you can bring to the swap must be limited due to space (Ex: 2-3 dolls per person, 1 small tote of clothes, shoes, eyes, doll parts, blind box dolls) Tote must be around 16”x12”x6” (size of the RR tote bag) or smaller. 5. There will be a limit of 20 people in the room at one time. People may leave and new people can enter the room. 6. You have the right to refuse trades if you do not deem them of equal value or if it is something you do not want. 7. Table space must be shared with everyone in the room. 8. There will be a limit of 2 themed swap meets per day in the meeting room. The other time slots will be reserved for regular themed meet ups. You may host more than 1 themed swap meet. 9. The same meet up rules above apply to hosting a swap meet up. Swap Table Policies 1. Each person is limited to one swap table. 2. Swap tables may be shared by no more than 2 people. 3. Only people with swap tables may sell items. 4. No selling or trading of recast items. 5. Any doll-related items may be brought to sell/trade (Ex: Barbie, Monster High, etc.) 6. Swap Tables will have 1 chair per table. You will not be able to request additional chairs. The hotel staff may have extra chairs available to use in the room, but it is not guaranteed. 7. You may share your swap space with 1 other person. This can be a helper or another person selling items at the table. There can only be 2 people behind a table at 1 time. 8. The swap will take place on Saturday evening after the classes and vendor hall closes. Exact times will be announced closer to the event. 9. Please do not move the tables or the chair behind the tables. 10. You must have a Vendor Pass, 3-day Pass, 2-day Pass or 1-day Saturday Pass to purchase a Swap Table. 11. Vendors may also purchase a swap table, but your items must be different than your vendor table (Ex: your 2nd hand items that aren’t sold on your vendor table). 12. Please be ready to set up your tables at the beginning of the swap meet time (schedule will be released closer to the event). If you are not there within 10 minutes of set up time, your spot may go to someone on the wait list. 13. You must be ready to vacate your swap spot by the end of the swap meet. (Ex: If the swap meet ends at 8:30pm and it takes 30 minutes to tear down your swap table, you must begin tear down by 8:00). The room will be used for another event and the staff needs time to transition the rooms. We do not know what room the staff will use until the night of the event. (swap time schedule will be released closer to the event) 14. You do not need to keep your table open the whole time. You may close your table early. 15. Anyone with a Vendor Pass, 3-day, 2-day, 1-day Saturday pass may attend the swap meet as part of their pass admission. Those attending the swap meet may bring items to trade, but please keep your items to the size of a tote bag (16”x12”x6 “or smaller, this is the size of the Resin Rose Tote Bag). 16. No Doll Strollers or Doll Wagons are allowed during swap times. The aisles will be too chaotic. 17. No Room sales are allowed out of respect of other hotel guests. 18. Resin Rose and the Hilton Garden Inn are not responsible for lost or stolen items. Please keep an eye on your merchandise. 19. If swap tables sell out, a waiting list will be started. There will be a maximum of 5 people on the waitlist. Other Policies 1. Resin Rose BJD Expo and Hilton Garden Inn reserves the right to implement a mask requirement and/or proof of vaccinations or negative COVID-19 tests at any time. Refunds will not be given due to COVID-19 requirements. |
Recasts and how they are handled.We understand that dolls sometimes change hands many times, especially with the vigorous secondary market, and that proving legitimacy and provenance on many older dolls can be difficult. We do not expect attendees to bring papers for every single doll they bring to our events, nor do we wish to go through the arduous task of vetting every single doll that comes to Resin Rose. We will not actively be seeking out recasts. Not only would it be a gross misuse of our time, is it invasive and unfair to all those who are honest in our community.
Possession of a recast is a very serious accusation; however The Resin Rose BJD Expo is not a venue for vetting and legitimizing dolls of unknown status. If there is any doubt about the legitimacy of a doll, please leave it at home. If someone suspects another attendee of having a recast at Resin Rose events, they must be willing to provide proof and sign an affidavit of their claims. If there is no concrete evidence, we will not investigate the matter any farther. If there is sufficient evidence to back up the claims, the person in possession of the doll in question will be taken aside privately. The doll will be photographed, visually inspected, and an opportunity to provide provenance will be given. If the doll does not easily pass visual inspection for legitimacy, and sufficient provenance cannot be provided, it must be removed from the event, regardless of legitimacy. The doll may be placed in a vehicle or hotel room. If neither of those options are available to the person in possession of the doll, it may be left with the hotel concierge. Resin Rose will provide a discreet box and padding for the doll if necessary. If the doll is seen again, the person in possession will also be removed from the event. Dolls that are obviously recast will be rejected from the event and the persons in possession will be asked to leave. (Example: translucent purple FL Chloe) Our policies reflect our wishes to uphold artists’ rights and trust between those in our community. Our goal is to provide a safe and trustworthy environment to everyone without unjust accusations coloring the event. Caveat emptor: Please use caution and common sense when buying second hand dolls from any venue. Ask for papers and provenance whenever possible. It is Buyer Beware, and the Resin Rose BJD Expo cannot be held responsible for any sales that happen at our events. |
3D Printed Goods. No items that carry the “Attributions-NonCommercial 4.0 international” tag on their file download page, or any form of CC license with the Non-Commercial modifier or items that specifically list as being NOT for commercial sell may be sold in the vendor hall.
Items made using multi mesh kits, model file packs, misc/assorted assets or “greeble bundles” that have been sold for these purposes are the exception as these packs and file assets are generally sold or offered with the intent they will be used on sold/commercial items and generally come with a commercial license already applied. no proof or attribution is required unless the file author has explicitly asked for such, or is part of the terms of sale. |